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FREQUENTLY ASKED QUESTIONS

How does DraftHire work for recruiters?

If you are an independent recruiter or affiliated with a recruitment agency, then working with DraftHire is easy and rewarding. Here is how it works:

DraftHire has job requisitions from hundreds of employers. Recruiters can fill these positions and earn a placement fee for each successful hire. Recruiters can register for free, review jobs, and start submitting candidates.

Our clients (employers) shortlist or reject candidates. If a candidate you have submitted into the platform is hired, you get paid. Please reference, “When do I get paid for successful placements?” to learn more about the payment process. Learn more about submitting candidates by referencing “How do I submit candidates?”

How much does it cost to use DraftHire

DraftHire is completely free for recruiters.

How does DraftHire make money?

Clients pay DraftHire a platform fee after hiring a new employee submitted by a DraftHire recruiter. DraftHire does not collect fees from recruiters. Placement fees are displayed inside each job requisition on DraftHire.

How does a recruiter benefit from DraftHire?

DraftHire gives you access to hundreds of jobs, most of which are available only to “preferred” vendors. Instead of spending time cold calling, negotiating contracts, getting on vendor lists, and collecting fees, you can spend your time recruiting more candidates by working with DraftHire.

When do I get paid for successful placements? How will I receive my payment?

DraftHire typically offers clients (employers) a 60-day guarantee period. This guarantee period begins on their candidate’s start date. Unless otherwise stated, recruiters are paid by DraftHire within 7 days after the 60-day guarantee period has passed.

Recruiters are paid via US Mail. We will soon offer Direct Deposit to electronically deposit payment in an account of your choice after the guarantee period.

If you are a registered company, we need you to provide us:

  • The name of the legal entity to be paid
  • The applicable EIN or Social Security number and W-9 form


If you are an independent recruiter and do not belong to a registered company, we will need you to:

  • Complete a W-9 form and send it to DraftHire. We will issue you an IRS Form 1099 at the end of the year.

Where do I submit my W9 Form?

Once you have successfully placed a candidate, you may submit your completed W-9 form electronically to evan@drafthire.com or by US Mail:

DraftHire
7047 E. Greenway Pkwy
Suite 250
Scottsdale, AZ 85254

What type of clients are hiring new employees on DraftHire?

Many large, medium-sized enterprises, and small businesses hire using the DraftHire platform. These companies operate in a variety of industries from healthcare, technology, manufacturing, financial services to retail goods, and more.

What type of job requisitions are available on DraftHire?

DraftHire has job requisitions for roles across functions and industries including: healthcare, information technology, management consulting, business development and sales, accounting and finance, management, and more. These jobs are “Direct Hire.”

Temporary and contract positions are currently unavailable on the DraftHire platform, but it’s coming soon!

Who can see my candidates when I upload them on DraftHire?

We value your privacy and your candidate database. Your candidate profiles are not searchable. Other than your Draft Manager and the employer to whom you submit a profile, your candidate’s profiles are completely confidential. Privacy and security are of utmost importance to us and we encourage all recruiters and employers alike to read DraftHire’s Privacy Policy.

All of your personally submitted candidates can be found by clicking “My Candidates” in the “Candidates” menu.

Can I search for candidates on DraftHire for my other jobs?

No. Just as your candidate database in private, so are other users candidate databases. DraftHire does not offer a resume-search database, not even to our clients. We are a full-service, crowd-enabled recruitment service.

What if the employer already has a candidate that I submit?

Employers want to see candidates that they don’t already have in their database. Candidates who directly applied to a job posted by a client (employer) outside of the DraftHire platform in the preceding 180 days “belong” to the employer, and not to the recruiter. If the employer hires a candidate that they already were in contact with (in the past 180 days), neither you nor DraftHire will receive credit for this referral and the employer does not owe a placement fee. Employers must provide proof, as stated in DraftHire’s Terms of Service.

What if a candidate is submitted by more than one recruiter? How are duplicate submissions resolved?

Our system prevents a candidate from being submitted twice to the same employer. If you submit a duplicate candidate, you will be notified.

In the unlikely event that duplicates do occur, the candidate ownership credit will be given to the recruiter who first submitted the candidate based on a time stamp in our system. DraftHire’s Draft Managers will handle all such cases.

If you are the first recruiter to submit a candidate for a job, the candidate “belongs” to you for that particular client (employer) for a period of 180 days (or approximately 6 months). If the employer hires your candidate within that timeframe, you earn the placement fee.

What if the client (employer) hires my candidate for another role?

You will still get paid. DraftHire’s agreement with clients (employers) ensures that you will get paid if the client (employer) hires your candidate for another role.

How does the employment guarantee work?

We typically provide a 60 day replacement guarantee to clients (employers). The guarantee period may vary for certain employers. In some rare cases, the guarantee period is 90 days.

If our client believes an employee found on DraftHire is not the best fit during the guarantee period and the candidate’s employment is terminated (voluntarily or due to cause), DraftHire may, at the client’s discretion, replace that candidate. We would ask you to find a replacement.

Payment is subject to the candidate completing the guarantee period. If a candidate leaves before the guarantee period is over and a replacement candidate has not been identified, neither you nor DraftHire will receive the placement fee.

Can I refer new clients to DraftHire? Will I be compensated?

Absolutely! How does $5,000 sound?

We are always looking to bring on new business. Should you help us get in contact with a company who begins listing positions and making hires through DraftHire, we are happy to compensate you for the additional business.

Earn $1,000 after the 1st hire and $500 per each additional hire up to 8 hires. (Earnings potential of $5,000).

DraftHire is open to negotiating referral rewards if the company being referred comes with a large number of open roles. These negotiations must be finalized before a successful hire, otherwise standard referral program rules apply.

Can we resubmit a candidate who got hired through DraftHire?

You can’t re-introduce a previously hired candidate for at least 6 months after a placement. This helps an employer avoid candidates who aren’t committed to staying at a new job. This policy ensures DraftHire’s good service to employers.

How do you resolve disputes?

DraftHire provides visibility in the recruiting process that protects our customers and recruiters from common recruiting disputes. In the rare event that a dispute arises, we act as a neutral mediator to work out a settlement between parties. If mediation is unsuccessful, both parties can enforce the Terms of Service to the fullest extent permitted by law.

What if one of my clients is also DraftHire’s client?

You can continue to work with your client directly. DraftHire’s Terms of Service prohibits recruiters from developing new business through DraftHire and parties attempting to violate this policy will be immediately removed from the platform and will be subject to legal recourse.

How do I submit a candidate?

Once you decide what job(s) you want to work on, you can begin submitting candidates. Candidates can be submitted by using the “Create Candidate Profile” and “Submit Candidate” feature of the DraftHire platform.

Step 1: Create a candidate profile by clicking the “Create Candidate Profile” button, located in the “Candidates” tab in the menu.

Step 2: Fill out the candidate’s information: First Name, Last Name, Email Address, and Phone Number are required. Attach the candidate’s resume and fill out an executive summary.

Step 3: Click the “Submit Candidate” button, located at the bottom of each job listing in the Jobs section of the DraftHire platform. This will open up the submission form. Answer the pre-screening questions (if any) set up by clients (employers) for a specific job. After you’ve finished filling out the application, click “Submit”.

How can I keep track of my candidate and their status?

You can find the status of your candidates on the “Track Candidates” page.

How long will I retain ownership of my candidates (who I’ve submitted on DraftHire)?

You “own” your candidates for 180 days (or approximately 6 months) for a specific job. So, if you submit a candidate to one of our clients and that client hires your candidate within the next 180 days, you will be eligible for a placement reward.

How can I reach DraftHire for questions?

You are encouraged to review the FAQs, as the most common questions can be answered here. You can also contact us by submitting your questions on the Contact Us page. One of our representatives will be able to answer your questions via phone or email.

When I contact a candidate should I say that I work for DraftHire?

DraftHire is a technology platform, merely facilitating the hiring process. While you are not a DraftHire employee, you are welcome to mention DraftHire to your candidates.

Does DraftHire provide an email and phone number to recruiters?

No. DraftHire does not provide an email or phone number to members of our community, many of whom own and operate their own recruitment businesses.

Does DraftHire provide access to a candidate database, sourcing tools, (i.e. job boards)?

No. DraftHire does not provide access to a candidate database or sourcing tools.

Are we allowed to post jobs on job boards (i.e. Indeed)?

Whether our recruiting partners are allowed to share open positions on job boards depends on the preference of each individual client (employer). In many cases, our clients choose DraftHire to maintain a certain amount of confidentiality.

If an employer has told us they would not like a specific job to be posted on job boards, we will include that information within the job description.

What is the average placement fee?

DraftHire’s placement fees are always around 10% of each positions first year salary. The average placement fee for jobs on DraftHire is currently $8,000.

How many days does DraftHire take to review the resume before sending it to the client?

DraftHire reviews all resumes submitted within 48 hours. We pride ourself on efficiency.

How long does it usually take for employers to respond to a candidate submission?

The average response time for the employer to respond once a candidate has been submitted is 2-5 business days.

Do I need to include the candidate’s current salary when submitting?

Whether you will need to include the candidate’s current salary when submitting their resume depends on the preference of each individual client. If the employer would like the candidate’s current salary, that information will be listed in the job description. You can include their current salary in the executive summary.

Can I submit myself as a candidate and earn a referral fee?

Yes. If you are qualified for a position you like, you may submit yourself as a candidate. Who knows? You might land yourself a new job and get a nice signing bonus to top it off.

We already have an internal recruiting team, why would we want to use DraftHire?

We understand that many employers may already have an internal recruiting team and may also use job boards and tools such as LinkedIn and other resources to find candidates. DraftHire should be used as an additional sourcing channel to find qualified candidates. Unlike other platforms, there is no cost to join DraftHire, and you only incur the referral fee upon a successful hire.

With DraftHire, you are accessing networks of expert recruiters and individuals who have great connections to fill your jobs. Independent recruiters and other individuals on our network are motivated to fill jobs to place candidates in their database and to earn referral rewards. The fees that you pay on DraftHire are a fraction of what you would pay to a typical headhunter. DraftHire saves you time and money, and saves you the hassle of negotiating contract and fees with recruiters. Using DraftHire is easy, quick and has many benefits for employers.

We have approved recruiters and are satisfied with our current arrangements. Why should we consider DraftHire?

Just like using multi-channel marketing to find customers, in this competitive market, companies need to utilize multiple sources to find candidates for open jobs. Finding candidates from a variety of channels may help improve quality of candidate as well as help fill positions faster.

Who sends the candidate referrals? Why do they participate in DraftHire’s network?

Candidate referrals come from variety of channels including individual job seekers, headhunters, independent recruiters and other members.

Independent recruiters as well as other users find that using DraftHire makes them more money. DraftHire also works well for headhunters because it allows recruiters to spend their time searching for candidates and making more placements. Individuals benefit by using their social networks to find jobs for connections and make money at the same time.

How does the employment guarantee period work?

DraftHire provides a 60-day guarantee. In the event that a candidate hired through DraftHire’s system leaves or is terminated within 60 days of their starting date, simply notify DraftHire in writing and DraftHire will work with you to identify a replacement candidate at no additional cost to you.

How does the invoicing process work?

DraftHire will generate an invoice immediately upon a candidate’s start date. Payment is due within 30 days of a candidate joining a company.

With so many recruiters and prospective candidates, will I be bombarded with resumes?

No. DraftHire first filters submitted candidates and then a personal Draft Manager selects the most qualified candidates from the Draft. You only see the best.

Will any recruiter be able to access my contact information and call me?

No. DraftHire values your privacy and your contact information is not accessible from the platform. Only your personal Draft Manager has access to contact you. Only after an employer expressly chooses to engage with a candidate or recruiter can they contact you at all. After the initial contact, you may work through email or phone contact as desired.

Do employers have to contract with individuals or independent recruiters to accept referrals?

No. There are no contracts with individuals and independent recruiters that employers need to sign. Except for information passing through DraftHire, there is no direct communication with the recruiter or individual. All parties agree to DraftHire’s Terms of Service when they sign up to use our platform.

How do you resolve disputes?

DraftHire provides visibility in the recruiting process that protects our customers from common recruiting disputes. In the rare event that a dispute arises, we act as neutral mediator to work out a settlement between parties. If mediation is unsuccessful, both parties can enforce the Terms of Use to the fullest extent permitted by law.

Our company has jobs that are in a unique specialty and I have a hard time finding appropriate candidates. How will DraftHire work for me?

In addition to the social networks of our members, DraftHire’s platform is made up of hundreds of independent and specialized recruiters throughout the country who place candidates in a wide range of industries and positions.

DraftHire will soon offer On-Demand Recruiting services which you will be able to engage a recruiter on a contract basis to get resumes or work with them until you fill certain positions.

How long does a job posting last?

A typical job posting is open for 30-60 days. While there is no time limit for the job to remain open, once a candidate is hired under a specific job, we require that you close that job.

If you are filling multiple positions under the same title, you must update the quantity listed in the job description.

Is there a limit on how many jobs an employer can post?

As an employer, you can post unlimited number of jobs provided they are legitimate and you have the authority and necessary approvals to pay DraftHire the referral fee laid out in the signed DraftHire agreement.

How long will it take to see results?

While referral-based recruiting often provides a quicker time-to-hire, actual specifics depend on a number of factors affecting the attractiveness of the job listing including the job specifics and referral reward. We cannot provide a guarantee but most employers see results faster than other recruiting methods.

What companies use DraftHire?

Employers from a wide range of industries and sizes use DraftHire. Whether you’re looking to fill one position or hundreds, DraftHire is here for you.

How does the candidate ownership work for a referred candidate?

Individuals and recruiters “own” the candidates they submit for a period of six months (180 days) from the date of submission. If referred a candidate is hired for a different position, other than that which the referral was initially made, you are still required to pay a referral fee based on the respected salary.

The employer owes a referral reward only if a referred candidate is hired within 180 days from the date of introduction via DraftHire.

What if we already have a candidate that someone refers to me via DraftHire?

In the event that you received a candidate via DraftHire that was already in your company database in the preceding 90 days from date of submission via DraftHire, you will have the option to reject the candidate with the reason of a “duplicate submission”. Please review the Terms of Service to learn more.

What happens if two parties submit the same candidate?

Our system prevents a candidate from being submitted twice for same job but in the unlikely event that happens, the reward will be given to the recruiter or individual who first submitted the candidate, based on a time stamp in our system. Employers will never be required to pay two referral rewards for the same candidate placement. Please review the Terms of Service to learn more.

Can I work offline with recruiters I meet through DraftHire?

No. DraftHire’s Terms of Service prohibits taking new business developed through DraftHire offline. Parties attempting to violate this policy will be immediately removed from the portal and will be subject to legal recourse.

Am I obligated to pay the referral reward for our advertised job?

Yes. By agreeing to the Terms of Service as an employer, you attest that you are authorized to advertise jobs on the DraftHire website on behalf of your company, and that you have authority to make payments in the event a person referred through this website for your job gets hired by you. If you hire any candidate that came to your company as a result of DraftHire within 6 months (180 days) of receiving that candidate’s profile (whether through Independent recruiter or direct application or via referral), your company shall be liable to pay DraftHire the platform fee. We encourage you to review Terms of Service and seek necessary approvals from authorized representatives of your company if required.

How can I reach DraftHire for questions?

You are encouraged to review the FAQs, as most common questions can be answered here. You can contact us by submitting your questions on the Contact Us page. One of our representatives will be able to answer your questions via phone or email.